JOB TITLE: Controller

LOCATION: Remote from employee's home office.

COMPENSATION: $110,000/ yr

STATUS & SCHEDULE: Full-Time, salaried, exempt position, scheduled to work ~ 40 hours/week.

JOB START DATE: June 2024

APPLICATION DEADLINE: April 12, 2024

APPLICATION INSTRUCTIONS:

All applications must be submitted via our application website at: http://bit.ly/xerces-jobs

JOIN US!

We are seeking an experienced, skilled, and collaborative accounting professional to lead our Accounting and Finance team. Join a growing team of conservation professionals at the Xerces Society, a non-profit charity dedicated to protecting some of the world's most important animals.

Xerces harnesses the knowledge of scientists and enthusiasm of the public to implement its conservation programs. Funded by foundations, individual donors, and public agencies, we conserve habitat, protect species, conduct scientific analyses, advocate for, and increase the awareness of invertebrates such as bees, butterflies, mollusks, and fireflies across North America.

WHAT YOU'LL BE DOING:

Reporting to Xerces' Finance and Operations Director this leadership role is responsible for ensuring accounting processes, controls, and reporting functions operate efficiently, accurately and with integrity. Ownership includes but is not limited to general accounting and budgeting oversight, monthly close management, cash management, audit execution, GAAP and federal/non-federal grant compliance, and development and implementation of financial policies and procedures. You'll be involved with financial statement preparation, as well as communication and collaboration with our Board of Directors.

You'll manage a strong existing team of professionals including manager-level positions responsible for day-to-day accounting and budgeting.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

The Controller is critical to the fulfillment of Xerces mission and strategies, ensuring we meet our contractual obligations and financial goals. In consultation with the Finance and Operations Director, the Controller's duties include:

Accounting Systems Oversight, Policies, Procedures:

  • Ensure appropriate accounting systems, policies and procedures are in place or need to be implemented to manage all aspects of revenue and expense transactions.
  • Identify, plan and implement projects to meet new legal and accounting requirements, as well as to continuously improve the effectiveness of finance and program operations.
  • Financial controls: ensure procedures are in place and revised as control needs evolve for AR, AP, bank transactions, secure access to data systems.
  • Identify, research, and coordinate implementation of procedures required for compliance with GAAP reporting, federal grant recipient regulations, contractual federal (CFR) requirements, taxation, or other applicable regulations and accounting issues.
  • Implement best-practice policies and procedures for records and information management.
  • Serve as lead editor of business process manuals, to clarify and update accounting system procedures as well as workflows across teams.
  • Serve as primary administrator for accounting general ledger system (Oracle NetSuite), including building customized system reports, coordinating with consultants, and building consensus with teams regarding system design.
  • Review and ensure our annual Negotiated Indirect Cost Rate Agreement (NICRA) proposal is filed with Xerces' federal cognizant agency.

Financial Transaction Oversight and Implementation:

  • Supervise, provide direction and advice to the Accounting & Data Manager.
  • Complete monthly close activities including journal entries and key reconciliations in coordination with the Accounting & Data Manager
  • Review and sample limited transactions as needed to test or ensure contract, legal, and audit compliance.
  • Ensure monthly close occurs in a timely manner and compile monthly financial statements.
  • Coordinate revenue classification and recognition across teams. Investigate, research and document decisions related to revenue type, restriction, and conditionality.

Audit and Tax:

  • Plan and resource annual audit activity throughout the year, coordinating with the Finance and Operations Director, external audit team, and Board Finance Committee.
  • Lead Administration and Program teams' execution of annual audit including federal Single Audit in coordination with Accounting & Data Manager (grant/gift award confirmations, preparing Schedule of Expenditures of Federal Awards, data preparation, revenue confirmations, and IRS 990 compilations).

Banking and Cash Management:

  • Oversee transactions and administer cash management and investment policies, including coordination with external investment advisors.
  • Oversee or perform bank reconciliations and ensure financial control of cash/investment accounts.
  • Evaluate, implement, and document banking service relationships with respect to cost, efficiency, security of assets, fraud prevention, business resilience, authorized agents and access controls.
  • Compile investment fund reporting for finance committee meetings, and coordinate performance reports prepared by external investment advisors.

Organizational Budget Management and Board Reporting:

  • Supervise, provide direction and advice to the Financial Planning & Analysis Manager.
  • Ensure annual organizational budget is created in a timely, accurate manner.
  • Oversee financial and budget reporting compiled by the Financial Planning & Analysis Manager prior to each finance committee meeting.
  • Coordinate agendas for Board Finance Committee, and review minutes.

Requirements:

KNOWLEDGE, SKILLS, AND EXPERIENCE:

REQUIRED

  • 5-7 years of accounting work experience in a non-profit organization, including financial reporting.
  • Strong or expert knowledge of and experience applying accounting principles, GAAP standards, internal control, and hands-on experience utilizing financial accounting software and reporting tools.
  • Hands-on experience preparing for and leading preparation of external audit activities, including Single Audit (formerly A-133) audits.
  • Attention to detail: timely and accurate reporting and communication.
  • Data organization: experience organizing and maintaining multiple models, budgets, and contracts and specific details relating to each one.
  • Project coordination: effective and efficient coordination of information from multiple sources, staff, and partners.
  • Extensive experience with spreadsheets, formulas, pivot tables, connection and translation of data from accounting systems to Excel and back, formatting and sharing data to communicate effectively with non-finance team members.
  • Advanced experience with Microsoft Office, in particular MS Word and MS Excel, and familiarity with Google Apps.
  • Communication: clear, concise, and tactful verbal and written communication to achieve results with others who may not have accounting background.
  • Planning: efficiently prioritize multiple concurrent deadlines and contracts.
  • Initiative: track record of identifying issues, and taking responsibility to resolve them.

PREFERRED

  • Work experience with accounting for both private foundation and government grants.
  • Experience providing coaching, advice, feedback and evaluation as a supervisor.
  • Experience with purchasing/procurement policies and procedures.
  • Experience creating, analyzing and reporting on project budgets.
  • Experience with Oracle NetSuite accounting system.

QUALIFICATIONS:

REQUIRED

  • Bachelor's degree in Accounting, Finance, or Business Administration, or a Bachelor's degree and 5+ years of directly applicable accounting experience that demonstrates the required knowledge, skills, and experience.
  • Must have current authorization to work in the United States with any employer. Visa sponsorship is not provided for this position.
  • Due to the confidential nature of this role, candidates may be offered this position conditioned upon successful reference and background checks.

PREFERRED

  • CPA certification, or accounting firm work experience.

PHYSICAL REQUIREMENTS:

Be able to perform the following with reasonable breaks and/or reasonable accommodations:

  • Operate a computer and other office productivity machinery, such as a telephone, copy machine, and computer printer for periods of 1-8 hours.

BENEFITS: This position includes a generous benefits package including; thirteen paid holidays, paid time off accrued starting at a rate of 1.73 hours for every 30 hours of pay (15 days per year for a 40 hour/week schedule), medical, dental, vision, and prescription drug coverage, the option to participate in a pre-tax flexible spending account for medical and dependent care expenses, short-term disability insurance where not provided under state law, long-term disability insurance, participation in a 401k retirement program with employer contribution match upon meeting eligibility requirements, and a flexible work environment.

MORE INFORMATION: For more information on the Xerces Society and our programs, please see our website: www.xerces.org

APPLICATION INSTRUCTIONS:

All applications must be submitted via our application website at: http://bit.ly/xerces-jobs

Xerces provides accommodations for the job application process if needed. If you need an accommodation to complete the job application process, please email rThis email address is being protected from spambots. You need JavaScript enabled to view it.with your specific request.

TERMS: The Xerces Society is an at-will employer. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

MUTUAL ARBITRATION: Xerces policies require that employees accept a binding mutual arbitration agreement and process for dispute resolution as an alternative to a jury/trial process. Acceptance of the agreement is a condition of employment, and candidates are offered a position with a minimum of 72 hours to consider.

EQUAL EMPLOYMENT OPPORTUNITY

The Xerces Society is proud to be an Affirmative Action/Equal Opportunity Employer including disability and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

PRIORITY REFERRAL OF PROTECTED VETERANS

We request priority referral of protected veterans for all openings with our organization. In order to be considered for employment, all applicants for employment with Xerces Society, apply through our Job Board. When referring or being referred as a candidate, including protected veterans, please refer them to this applicant site; http://bit.ly/xerces-jobs.

Xerces Society Inc

Apply Here: https://www.click2apply.net/wgzXj8iDJ88RBtqQMSqRO8

PI238483306